Project / Program Management
Project / Program Management

In order to fulfill its purposes, the Foundation pursues relevant programs and projects for the benefit of its intended clients.

The organization follows the illustrated process in project management below:

  • Concept-building
  • Analysis Phase
  • Planning Phase
  • Implementation
  • Evaluation
  • Adjustment
  • Termination
Project Planning Process Flow

Policy on Programs and Projects:

  • Building Trust

    In all aspects of grant management, problems can be avoided with clear and regular communications between and among the project/program managers and officers and grants officers.

  • Observe project start and end dates for spending

    Payments should not be made before the agreed contract start date. All invoices must be dated between the official start and end dates.

  • Meet project targets within budget

    Activities covered in the project proposal should match the activities carried out and the amount of money spent. Beneficiaries and project officers should know about who the donor is and what their conditions and restrictions are. Regular meetings with staff and other stakeholders in a prject should hold regular meetings to fast track the project, review progress compared to the project plans agreed with the donor and make adjustments.

  • Spend according to schedule

    To avoid issues on returning funds to donors, who have targets to meet, allocations should be used up accordingly.

  • Monitor donor-by-donor expenditure

    In multiple-donor funded projects, managers and officers should keep an eye on the individual expenditure allocated to each donor to make sure you do not under- or over-spend for each donor. Donor-by-donor position should be considered regularly.

  • Spend capital expenditure budgets early

    Equipment should be spent in the first part of the programme. Donors do not generally allow this to take place in the closing months or to be the subject of a no-cost extension.

  • Make time to prepare donor reports

    To abide with commitments to donors, donor reports should be prepared before the deadline. Delayed reporting from the field and poor follow up at head office to chase reporting often leads to under- or over-spending going unnoticed for far too long. It is then too late to rectify.

  • Reports must be complete and accurate

    Make sure all expenditure is reported in the correct period. Working advances should not be made unreconciled for longer than necessary. Previously reported budget or actual figures should not be changed.

  • Keep clear contract files and budget notes

    Dates and notes on all papers relating to the grant should be organized.

  • Keep donors updated

    In the interim of project implementation and budget and project deliverable issues come up, managers should inform the donors to anticipate adjustments.

Bicol River

The Bicol River is the eighth largest river in the Philippines in terms of drainage basin size with an estimated catchment area of 3,770 km²

Contact Info
Address:
Unit 2-E Blue Sapphire Residences 2nd Avenue, Corner 30th Street, Crescent Park West, Bonifacio Global City, Taguig, 1634 Philippines
Phone:
+63 998 510 0103
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